Billing Reconciliation Automation
Compare contract quantities against actual deliveries and installations to generate accurate monthly billing reports. What used to take days now takes minutes.
The Problem
Monthly billing reconciliation in construction is one of the most time-consuming administrative tasks on any project. Project engineers spend days every billing cycle manually comparing contract quantities to delivery records, cross-referencing spreadsheets, and assembling reports.
Data lives in supplier PDFs, email attachments, and disconnected spreadsheets. Each new month requires rebuilding calculations from scratch. Errors are discovered too late — after bills have been submitted and payments processed.
For enterprise contractors managing dozens of projects, this manual process doesn't scale. The cumulative hours lost across projects represent a significant operational cost.
The Solution
BuildPlan AI's Production Manager automates billing reconciliation end-to-end. Contract items, delivery quantities, and billing periods are all tracked in one system with a clear audit trail.
Automated Tracking
Monthly quantities are tracked against contract items automatically. No more rebuilding spreadsheets each billing cycle.
Import Any Format
Import supplier schedules from Excel, PDF, or CSV. Large files are processed in the background.
One-Click Reports
Generate billing workbooks and monthly reports ready for client submittal with no additional formatting.
Earned Value Metrics
Dashboard shows contract vs. performed quantities with earned-value-style metrics and visual charts.
Results
80%
Reduction in billing reconciliation time
20-30
Minutes to set up monthly billing per project
100%
Audit trail on all quantity changes
Ready to automate your billing reconciliation?
See how Production Manager can cut your billing cycle from days to minutes.