Automated Invoice Verification
Compare supplier invoices against delivery tickets automatically. Catch discrepancies, duplicate tickets, and pricing errors before they cost your project thousands.
The Problem
A typical heavy civil project receives hundreds or thousands of delivery tickets per month for aggregates, concrete, and other bulk materials. Supplier invoices arrive separately, and someone must manually verify that every invoice line matches a legitimate delivery.
This manual verification process is slow, error-prone, and often deprioritized when teams are busy. The result: overpayments from duplicate tickets, undetected quantity discrepancies, and pricing errors that compound over the project lifecycle.
By the time discrepancies are caught — if they're caught at all — it's often too late to dispute with the supplier.
Discrepancies Commodity Manager Catches
Quantity Discrepancies
Invoice shows more tons than the delivery ticket recorded. This is the most common billing error on aggregate projects.
Duplicate Tickets
The same delivery ticket appears on multiple invoices. Without automated detection, these duplicates result in double-payment.
Pricing Errors
Invoice unit price doesn't match the contract rate. Even small per-ton differences compound over thousands of deliveries.
Missing Tickets
Invoice references a ticket that was never received on site. This could indicate a delivery that went to the wrong project.
Date Mismatches
Invoice date range doesn't align with ticket dates. This may indicate tickets from a different billing period.
UOM Inconsistencies
Ticket recorded in cubic yards but invoice billed in tons. Without validation, these UOM mismatches cause inaccurate reconciliation.
How Commodity Manager Verifies Invoices
Automated Matching
When invoices are imported, Commodity Manager finds potential ticket matches for each invoice line using date proximity, quantity tolerance, and ticket number normalization.
Reconciliation Status
Every invoice line gets a status: matched, partially matched, or "Missing Tickets." You instantly see which invoices need investigation.
Validation Rules
Org-scoped validation rules automatically flag suspicious data: quantity range checks, UOM validation, date validation, and ticket number format checks.
Contract Price Benchmarks
Invoice prices are compared against contract/PO rates. Any deviation is flagged so you can verify pricing before approving payment.
Stop overpaying on invoices
Commodity Manager catches billing errors that manual processes miss.